August 2023 Board Meeting Minutes and Recordings
August 30, 2023
The audio recordings and the director's presentation of the August 2023 Board Meeting can be accessed here:
August 2023 Board Meeting Recording 1.mp3
August 2023 Board Meeting Recording 2.mp3
August 2023 Board Meeting Recording 3.mp3
August 2023 Board Meeting Presentation
Closed Meeting Certification
Please find the meeting minutes below:
Charlottesville Albemarle Convention & Visitors Bureau
Board of Directors Meeting
August 28, 2023 – 2:00 p.m.
The Lewis & Clark Exploratory Center
PRESENT: Cecil Banks, Russ Cronberg, Chris Engel, Emily Kilroy, Bea LaPisto-Kirtley, Jennifer Lyon, Natalie Masri, Jay Pun, Gabe Silver, Danny Shea, Juandiego Wade, John Wharton
ABSENT: Shaun Jenkins, Sheldon Johnson, Susan Krischel
ALSO ATTENDING: Courtney Cacatian, Richard DeLoria, Sandy Shackelford
1. CALL TO ORDER
Chair Gabe Silver called the meeting to order at 2:00 PM.
a. Roll Call: Roll was conducted by the Destination Development Manager.
b. Industry Presentation: Gabe invited Courtney to introduce Sandy Shackelford from the Thomas Jefferson Planning District Commission to present on the 2050 Long Range Transportation Plan. Sandy noted what the plan does, why it is important, and current projects, and also highlighted where feedback could be provided.
c. Meeting Space Overview: Courtney invited Alexandria to speak on the Lewis and Clark Exploratory Center and why the space is unique, as well as additional offerings that are provided.
d. Consent Agenda: Gabe asked for input on the consent agenda. A motion was made to approve the June and July meeting minutes. The minutes were approved and the consent agenda was passed.
e. Director's Report: Courtney presented an abbreviated Director's Report with a large emphasis on the Tourism Master Plan and the project schedule associated with this. Courtney will serve as the project director with the CACVB Executive Board serving as the steering committee. A finalized report and action plan will be created in April of 2024.
f. Board Breakout Discussion on Objectives and Key Results: Courtney prompted the board members to break into three groups alongside CACVB team members to discuss the Objectives and Key Results. These groups individually discussed Destination Development Management and Visitor Services, Destination Marketing and Sales, and Administrative. Board members and the CACVB Team spoke for approximately an hour reviewing these team OKR's and providing input on the areas of focus.
g. Public Comment: No Public Comment
h. Board Announcements: No Board Announcements
i. Closed Session: Gabe made a motion to conduct a closed meeting to discuss and consider the investment of public funds for a CACVB leasehold for office space. Specifically, the CACVB is considering leasing office space to house its administrative offices. The motion was seconded, and a verbal vote resulted in unanimous approval.
j. Certification of Closed Meeting: Gabe conducted a roll call vote to certify that to the best of each board member's knowledge, only public business matters lawfully exempted from the open meeting requirements and identified in the motion authorizing the closed meeting were heard, discussed or considered. The Board voted to certify the meeting.
Chairman Gabe Silver adjourned the meeting at 4:02 PM.